Studio Coordinator

Your Role

Main Responsibilities

• You will either work as a temporary part time or a temporary full time Studio Coordinator. Your tasks are listed below but not limited to:
• Studio Operations
• Own and manage Studio-wide meetings; create and maintain schedule; work with Studio Director to develop agenda; manage action and follow up items; secure space and refreshments as required
• Support Design Managers and Studio Directors on the creation and management of project proposal, invoice, and contract.
• Partner with IT & DT team to plan for software and workspace updates and changes
• Work with HR and Studio Director on talent related initiatives such as Professional Development Program (PDP) process monitoring and tracking; onboarding monitoring and tracking; new hire set up (in partnership with IT)
• Maintain awareness of and help manage response to firmwide and regional communities
• Maintain a clean, organized studio space, physically and digitally
• Studio Directors' Support
• Provide support on research data analysis by Excel
• Provide support on proposal document creation by Keynote and Powerpoint
• Assist all studio staff as needed with subject matter expertise on firmwide tools;
• Manage meeting arrangement/coordination (Ensure that logistic are arranged in advance i.e. meeting invite, room booking, F&B arrangement, agenda & presentation preparation as well as IT/ technical requirement) for meetings

Skills & Experience

• Minimum 3 years of working experience in Japanese firm who understands the basics of Japanese business manners
• Good communicator and confidently work across all levels
• Good people skill as you will be dealing with other board members
• Demonstrate excellent professionalism, trustworthy, integrity
• Proven attention to detail, with excellent organizational and technical skills
• Must be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through
• Established success working on multiple tasks/projects at the same time
• Ability to be able to manage complex situations
• Microsoft Office (Word, Excel, Powerpoint, Teams) experience a must
• Proficiency in both Mac (Keynote), and Windows
• Other digital tools such as Miro and Adobe CS are the plus
• Native level Japanese, Business level English fluency

The Ideal Candidate?

Maintain a clean, organized studio space, physically and digitally

Why Join Us?

• Other activities such as managing the studio PTO calendar
• Support talent engagement and connectedness through research and execution of Studio events and social gatherings; manage budget as needed; Partner with leadership to enable a strong and healthy culture in the studio
• As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to research grants to “Well-being Week,” our offices reflect our people’s diverse interests.

Salary

Negotiable.